Tyson Moore

Consultant, Developer, Volunteer

Archive for January, 2010

Per Diem Rate Information Source

January 13th, 2010

The PeopleSoft delivered method of loading location amounts uses the CONUS/OCONUS files. Where do you get the files? The GSA website only provides an excel format for domestic rates. For alaska and hawaii, there is a link on the GSA’s website to the department of defense for a file that is in a different format than the domestic rates provided by the GSA. For foreign rates, there is yet another link from the GSA’s website to The Office of Allowances’ foreign per diem rates.

I noticed that if I just download everything through the department of defense, the rate for the domestic locations are not the same as what is provided for through the GSA’s website.
Furthermore, how do you handle the changing formats for rate information through the various sources for that information?

The per diem information seems to exist in very dynamic formats, and it makes coding for importing the information very difficult.

You should be able to save the Excel files that are produced from the GSA website (CONUS and OCONUS) using the file formats (columns) as depicted on the following website:

http://www.defensetravel.dod.mil/pdc-archive/PD-RATES/Ascii-Delimited/fstruct.html

Save the Excel file as a semi-colon delimited text file. To do this, you’ll need to change your current default delimiter by following these steps (assuming you’re using Microsoft Windows and Microsoft Excel):

1. In Microsoft Windows, click the Start button, and then click Control Panel.
2. Open the Regional and Language Options dialog box.
3. Do one of the following:
* In Windows Vista, click the Formats tab, and then click Customize this format.
* In Windows XP, click the Regional Options tab, and then click Customize.
4. Type a new separator in the List separator box.
5. Click OK twice.

Then you just need to get the files with the correct column order and save it as a CSV. Change the file extension to TXT and you’ll be all set.

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Posted in IT Toolbox, PeopleSoft, Time & Expense

Tags: conus oconus peoplesoft time & expense per diem

how to retire an asset that is in Transfer status in Peoplesoft asset management

January 13th, 2010

We have an asset in Transfer status with some balance on it. How do I retire this asset?
Suggestions please

I’d be happy to help. I need some additional information, though. When you say that the asset is in Transfer status but has a balance on it, do you mean that someone performed a partial transfer on the asset, thus leaving the balance? Or was the transfer somehow corrupted and accidentally left a balance in the old cost center/BU?

I believe it’s a partial transfer and thus leaving balance.

If the partial transfer was within the same business unit, PeopleSoft will want to fully retire the asset, or partially retire both “parts” of the asset. This is because this is still technically one “asset”, just split between cost centers. The only way I would know how to fully “retire” part of the transfer is to go in and perform a cost adjustment on the line you wish to “retire.” Adjust it all the way down to zero and create the retirement entries manually in the GL.

If the partial transfer was an interunit transfer, you should just be able to go to the Retire page and fully retire the asset in question.

…

A great response by kettbs on IT Toolbox to this question:

If you did a partial transfer of cost from one asset to another both assets should be in a status of “In Service”. If you have an asset that has cost and/or depreciation and is in the status of “Transfered”, there is an issue with the asset. Normally the issue maybe be caused by an adjustment to the cost of the asset such as adding additional cost. Review the cost tables and all the chartfields including the Chartfield Sequence Number Field and Activity Switch field. Determine if the chartfield information is the same for all entries in the cost and depreciation tables. (this includes, dept, projects, etc.).

Once you have determine which fields the cost is in, add a new asset for .01 with the same chartfield information that the original assets has. Run depreciation and then transfer the .01 asset to the original asset. Because you are transferring cost back into the asset with the same chartfields this process should change the status of the asset to “in Service” and you should be able to retire it (after running depreciation calculation.) This does not require any SQL’s it is all manual.

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Posted in Asset Management, PeopleSoft

Tags: peoplesoft asset management retirement transfer

Asset Management – Remaining Life

January 12th, 2010

I had a request to create a query that would return an asset’s remaining life from PeopleSoft Asset Management 9.0. This presumes you have loaded the PS_ASSET_NBV_TBL (asset NBV table) for the asset, that you are running it as VP1, and the Run ID used is NBV. Obviously you should change these variables to match your current configuration.

SELECT A.BUSINESS_UNIT, A.ASSET_ID, A.BOOK, A.IN_SERVICE_DT,
A.BEGIN_DEPR_DT, A.LIFE,
CASE
WHEN A.LIFE-(COUNT(D.ACCOUNTING_PERIOD)+((C.END_DT-A.BEGIN_DEPR_DT)/
     (C.END_DT-C.BEGIN_DT))-1) < 0 THEN 0
ELSE A.LIFE-(COUNT(D.ACCOUNTING_PERIOD)+((C.END_DT-A.BEGIN_DEPR_DT)/
     (C.END_DT-C.BEGIN_DT))-1)
END AS REMAINING_LIFE
FROM PS_BOOK_CUR_VW A, PS_BU_BOOK_TBL B, PS_CAL_DETP_TBL C,
     PS_CAL_DETP_TBL D, PS_SET_CNTRL_REC T
WHERE A.BUSINESS_UNIT = B.BUSINESS_UNIT
AND A.BOOK = B.BOOK
AND A.BUSINESS_UNIT = T.SETCNTRLVALUE
AND T.REC_GROUP_ID = 'FS_02'
AND T.RECNAME = 'CAL_DETP_TBL'
AND C.SETID = T.SETID
AND B.CAL_DEPR_PD = C.CALENDAR_ID
AND D.SETID = T.SETID
AND B.CAL_DEPR_PD = D.CALENDAR_ID
AND A.BEGIN_DEPR_DT >= C.BEGIN_DT
AND A.BEGIN_DEPR_DT <= C.END_DT
AND D.END_DT >= C.END_DT
AND D.END_DT <= (SELECT DISTINCT N.AS_OF_DATE FROM PS_ASSET_NBV_TBL N
     WHERE N.OPRID = 'VP1' AND N.RUN_ID = 'NBV' AND A.BOOK = N.BOOK)
GROUP BY A.BUSINESS_UNIT, A.ASSET_ID, A.BOOK, A.LIFE, A.IN_SERVICE_DT,
     A.BEGIN_DEPR_DT, C.END_DT, C.BEGIN_DT
ORDER BY A.BUSINESS_UNIT, A.ASSET_ID, A.BOOK;

Note: The SQL hasn't been performance tuned yet. I will post ways to tune this SQL, or appropriate indexes for the tables referenced, once I have them identified.